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Criminal Defense Attorney Portal FAQ's

 

How to Register for Online Services

How do I register for a new CDAP account?

All CDAP users must register for a new account. To register click here https://OCPortal.OCCourts.org, and click the Register button at the top of the screen. You will need to provide valid information. Once you click the ‘Create Account’ button, and your information is validated, you will get a message ‘Account creation successful!’ You will then receive a validation email from the Court.

You MUST use the link in the email, to activate your account. You may then use your User ID and password to login immediately. DO NOT try to login without using the link. Your account will not be activated until you click the email link.

If you did not receive an email to activate your account please enroll again by clicking the “Register” button again. If you continue to have issues registering, or if you do not receive an email within 2 hours, please click the Contact Us button at the top of the page and describe your issue. The Court team will respond promptly.

Once you are able to login your registration is completed. You must Sign In to enroll in and access the free CDAP application.

How do I activate my account?

You will receive an email from Court Application Help, ECServices@occourts.org. Click on the link that is provided by the email and it will bring you to the Online Services sign in screen. Enter your login email address and your password with the security code shown next to the entry box and click the ‘Login’ button. You will then gain access to the CDAP application.

Why is the information I’ve entered in the Registration form invalid?

Your username is your email address, which is unique to you. You must provide your entire email address. For example, JSmith@emailaddress.com format is required. The system does not allow duplicate email addresses to be entered . If you are receiving an error, it may mean another user is using the same email address. Please click the Contact Us button for assistance and describe your issue. The Court team will contact you promptly.

How to change my password?

Click on the ‘(My account)’ link under Online Services screen. A ‘My profile’ page will be displayed. You can pick ‘Change Password’ and a window will pop up for you. After you enter your current valid current password, a new password, and re-type the new password your password will be updated.

I forgot my password. What can I do to access my account?

Click on the ‘Sign In’ button at Case Name Search page. You will find a “Forgot Password? (Click Here)” below the ‘Login’ button. Click on the link to bring you to a screen to enter your login email address and the security code shown next to the entry box. Once you have entered the email and security code, click the ‘Send’ button. A message will prompt you, “Temporary password sent! An email from the Orange County Superior Court containing your temporary password has been sent to (XXXX@XXX.XXX) . Please check your inbox, and then sign in to your Orange County Superior Court account using the temporary password provided.” This temporary password will expire after 3 hours.

Can I access CDAP without registering with the Court?

No, this is not possible. The CDAP application requires a user login. This enables the Court to understand the user base in order to maintain internal controls and customize future applications and services.

If I need help, what should I do?

After you log into your Court account, find and click the Contact Us button at the top right hand corner of the web page. The Court team will respond promptly.

What kind of questions can I send to ECServices@OCCourts.org?

This webmaster will only respond to questions about Online Services for the CDAP application that is provided by the Orange County Superior Court. Feel free to email us with any questions regarding Registration or CDAP access. For questions related to a specific case, case history information, or Court Operations, please contact the appropriate court location. You can find out how to contact the different court locations at our home page http://www.occourts.org/index.html.

Criminal Defense Attorney Portal Frequently Asked Questions

Listed below are answers to frequently asked questions about how to use the Criminal Defense Attorney Portal website. Click on a question to view the answers related to your selection.


General Information


What does this website do?

This website was designed to give attorneys access to the Criminal Defense Attorney Portal website which provides easy access to the cases on which they appear as the Attorney of Record.

Is there a fee involved? What does the fee include?

No fees are charged for this access. However, this is an annual subscription that will provide secure access to Criminal Defense Attorney Portal for one year. At the end of each annual term, there will be an email sent to the registered email account requesting the Attorney to validate their need for continued access to the system. If the Attorney does not respond to the email within 30 days, access to CDAP will be suspended.

Can I register for this service online?

Yes. All CDAP users MUST register for a new account. To register, click here https://OCPortal.OCCourts.org, and click the Registerbutton at the top of the screen. Once you have registered, please check your email. You will see an email from ECServices@occourts.org. Open this email and follow the instructions to validate your email and activate your account. Once the account is activated you must sign in to access the CDAP application.

If you do not receive an email within 2 hours, click the Contact Us button at the top right hand corner of the web page and describe your issue. The Court team will respond promptly.

I have not received the email with my login information. What should I do?

Go to the Court’s Sign In page at https://OCPortal.OCCourts.org and click the Contact Us button at the top of the page. Describe your issue. The Court team will respond promptly.

How do I sign up for CDAP access?

Once you have registered an account with the Court, you will be directed to an Online Services page. From there, you may select “Free CDAP” from the Pre-pay Options box, and click the Add to Cart button. Although you are selecting a package, there is no charge for this application.

After adding Free CDAP to your cart, you will be presented with the CDAP Application Form. This form is required to validate cases on which you appear as the Attorney of Record.

What are the instructions to complete the Application Form?

It is important to fill in the Application Form completely and accurately. Any errors in this form could delay registration. Here are some tips that will help with successful registration.

  • Email – Be sure to enter your email address correctly. This is where your login information will be sent.
  • Name – Be sure to enter your name exactly as it appears in court records.
  • Ensure that you enter your correct Bar Number. This will be used to match your registered name and Bar Number against Court case records.
  • Ensure that you enter the correct Public Case Number. Enter the public case number for a case on which you appear as the Attorney of Record. This does not include cases on which you made a special appearance or cases on which you were relieved.

Read the disclaimer carefully and check the box next to “I Agree with the Information Disclaimer” .

Type your signature at the bottom of the Application and then click “Submit”.

Are there any restrictions?

You must be an attorney in good standing.

How do I know when my subscription expires?

Each subscription lasts one year from the date your Application is approved. Your subscription expiration date appears on the home page each time you log in. You will also receive an email notification of pending expiration approximately 30 days before your expiration date.

Is renewal automatic?

No. A new online Application Form must be submitted to enable another annual subscription.

How do I renew my subscription?

Log into your account at https://OCPortal.OCCourts.org and add the new Free CDAP package to your cart. Complete the new online CDAP Application, which will be pre-populated with your existing information. Your new annual subscription will start on the date you submit the Application.

How much does renewal cost?

Attorneys can renew their subscription at no cost.

If you renew before your subscription expires, your new expiration date will be one year from your expiration date.

If you renew after your subscription expires, your new expiration date will be one year from when the application is received and approved.

What is the cancellation policy for CDAP access?

You can cancel your subscription at any time by contacting the Court. The easiest way to cancel is to click the “Contact Us” button for assistance and indicate your desire to cancel your CDAP subscription. The Court team will comply with your request and send you an email confirmation.

Who do I call for website support?

Please sign into your account at https://OCPortal.OCCourts.org and click the Contact Us button for assistance and describe your issue. The Court team will contact you promptly. This webmaster will only respond to questions about Online Services for the CDAP application that is provided by the Orange County Superior Court. Feel free to email us with any questions regarding Registration or CDAP access.

For questions related to a specific case, case history information, or Court Operations, please contact the appropriate court location. You can find out how to contact the different court locations at our home page http://www.occourts.org/index.html.


Case Search


How do I search for a case using Case Information?

Click the "Cases" option in the menu bar. Then enter one or any combination of the following search criteria and click the "Search" button:

  • Case Number
  • DA Case Number
  • DR Number

Once the system returns your search results, click on the Case Number to view details of the case.

How do I search for a case using Defendant Information?

Click the "Cases" option in the menu bar. Then enter one or any combination of the following search criteria and click the "Search" button:

  • First Name
  • Middle Name
  • Last Name
  • Date of Birth
  • Driver's License Number

Or simply enter the Business Name that appears on the case. Once the system returns your search results, click on the Case Number to view details of the case.

How do I do wildcard or partial searches?

Click the Advanced Search checkbox at the bottom of the Document Search page. This will allow you to enter search criteria that Equals, Begins With, Contains or Ends With the search criteria you entered. Advanced Search also allows you to specify the Name Type of the defendant. Valid Name Types include:

  • Real Name
  • Court True Name
  • Alias
  • Corrected Record
  • Nickname
How do I search for a case using court date?

Click the "Calendar" option in the menu bar. You can search by a number of different search criteria including:

  • Justice Center
  • Courtroom
  • Hearing Date (required)
  • Prosecutor

Once the system returns your search results, click on the Case Number to view details of the case.

How do I search for a case using vehicle information?

Click the "Vehicle" option in the menu bar. You can search by a number of different search criteria including:

  • License No
  • Year
  • Make
  • Model
  • Color
  • State

Once the system returns your search results, click on the Case Number to view details of the case.

How do I search for a case using the law enforcement agency calendar?

Click the "Agency Calendar" option in the menu bar. You can search by a number of different search criteria including:

  • Justice Center
  • Courtroom
  • Hearing Date (required)
  • Agency

Once the system returns your search results, click on the Case Number to view details of the case.

What information is available for each case?

General Information

Once you have selected a case to view, the Case Number, OC Pay Number and Defendant Name are shown at the top of the screen.

Defendant Information

Beneath the Case Number and Defendant’s name, you will see a series of links that will allow you to view defendant information.

  • Demographics- Click Demographics to view the defendants Gender, Eye Color, Hair Color, Height, Weight, Race and Address.
  • Identifiers- Click Identifiers to view the defendant’s identification information such as Driver’s License Number, CII Number, Social Security Number, etc.
  • Names- Click Names to view any aliases or other names used by the defendant, as well as the defendant’s date of birth.
  • Vehicles- Click Vehicles to view any vehicles associated with the case.

Case Status

The current status of the case is shown along with the following fields:

Field Description
 Case Stage  This shows the stage of the case.
 Release Status  This shows the release status of the defendant.
 Warrant  This shows if an outstanding warrant has been issued for the defendant.
 DMV Hold  This shows if there is a DMV Hold placed on the case.
 Charging Document  This shows the type of current charging document filed on the case.
 Mandatory Appearance  This shows if the case requires a mandatory appearance by the defendant.
 Owner's Resp  This shows if the owner of the vehicle has taken responsibility for the violation.
 Amendment #  This shows the number of times the charging document has been changed.
 DA Case #  This shows the case number assigned by the District Attorney's office.
 DR Number  This shows the disposition report number assigned to a case.

Additional information for each case are then divided into 6 different sections: Case Info, Hearing Info, Release Info, Sentencing, Register of Actions, Other Cases Report and Filing Documents

The Case Info tab holds information for the defendants Counts, Priors, Co Defendants, Professionals, and Other Cases.

Counts

The Counts section displays the defendant's violation information.

 Field  Description
 Count  This shows the count number listed in the charging document.
 S/A  This shows the sequence number of the special allegation or enhancement associated with the count.
 Violation Date  This shows the date of the violation.
 Section Statute  This shows the section and statute of the violation associated with the count.
 OL  This shows the offense level. (Offense Level values are Felony, Misdemeanor, Infraction)
 Violation  This shows the description of the violation.
 Plea  This shows the latest plea entered for the violation.
 Plea Date  This shows the date the plea was entered for each violation.
 Disposition  This shows the disposition of the court (plead guilty, found not guilty, found guilty, etc.)
 Disposition Date  This field represents the date that the count disposition was entered.

Priors

The Priors section displays information pertaining to the defendant's prior violations.

 Field  Description
 Seq #  This shows the sequence number of the prior alleged.
 Case  This shows the case number associated with the alleged prior.
 Section Statute  This shows the description of the section and statute of the prior alleged.
 Violation  This shows the description of the prior alleged.
 Plea  This shows the plea entered for each prior.
 Plea Date  This shows the date the plea was entered for each prior.
 Disposition  This shows the disposition of the prior (admitted, found true, found not true, stricken,etc.)
 Dispo Date  This represents the date that the disposition on the prior war entered.

Co Defendants

The Co Defendants section displays all defendants associated with the selected case.

 Field  Description
 Name  This shows co defendant’s full name.
 Release Status  This shows the custody status of the co-defendant (remanded, released on bond, released on bail,etc.)
 Status Date  This shows the date the release status was last updated.

Professionals

The Professionals section displays all of the people who are professionally associated with the case, such as arresting officers and attorneys.

 Field  Description
 Role  This shows the type of participant association of the person to the defendant.
 Badge Number  This shows the badge number of the participant.
 Agency  This shows the name of the agency the participant is associated with.
 Name  This shows the name of the participant associated with the case.
 Vacation Start  This shows the start date when the associated professional is not available.
 Vacation End  This shows the end date when the associated professional is not available.

Other Cases

The Other Cases section allows you to view other cases associated to the selected defendant.

 Field  Description
 Case  This shows case number.
 Case Status  This shows the status of the case (open, closed, convicted, etc.)
 Violation Date  This shows the earliest date that the violation occurred.

The Hearing Info tab allows you to view all courtroom appearances, both scheduled and previously held.

Scheduled Hearings

The Scheduled Hearings section displays court appearances that are currently scheduled for the defendant.

 Field  Description
 Date  This shows the date of the proceedings.
 Time  This shows the time of the proceedings.
 Hearing Type - Reason  This shows what type of hearing is scheduled and the reason the appearance is on the calendar.
 Courtroom  This shows the location of the courtroom where the proceedings are to take place

Heard Hearings

The Heard Hearings section displays hearings previously held or canceled, providing you with a history of the courtroom appearances of the defendant.

 Field  Description
 Date  This shows the date of the proceedings.
 Time  This shows the time of the proceedings.
 Hearing Type - Reason  This shows what type of hearing was scheduled and the reason the appearance was on the calendar.
 Courtroom  This shows the location of the courtroom where the proceedings took place.
 Hearing Status  This shows the outcome of the proceedings.

The Release Info tab allows you to view all information regarding the conditional release of a defendant such as bail, bond and warrant information.

Bail

The Bail section displays the date the bail was posted, the amount posted, and the name of the person posting bail. This section also displays the history of the bail activity.

 Field  Description
 Details  Displays history of the bail activity:
 Field  Description
 Action  This shows the status of the bail.
 Action Date  This shows the date of the bail.
 Amount  This shows the amount of the bail.
 Bail Date  This shows the date the bail was posted.
 Post Amount  This shows the bail amount which was posted.
 Avail Amount  This shows the amount which has been authorized to be applied to the case, if necessary.
 Depositor  This shows the name of the person posting bail for the defendant.
 Depositor Address  This shows the address of the depositor.

Bonds

The Bonds section displays the bondsman and surety agency information for a case, including the date the bond was posted and the amount of the bond.

 Field  Description
 Details  Displays history of the bond activity:
 Field  Description
 Action  This shows the status of the bond.
 Action Date  This shows the date of the bond.
 Amount  This shows the amount of the bond.
 Bail Date  This shows the date the bail was posted.
 Post Amount  This shows the bail amount which was posted.
 Bondsman  This shows the name of the bondsman agency posting the bond.
 Surety  This shows the name of the surety agency securing the bond.
 Surety Address  This shows the address of the surety agency securing the bond.

Warrants

The Warrants section displays any warrants issued for the defendant including status of the warrant, the issuing judge, the issuing court, the warrant amount and reason for the warrant.

 Field  Description
 Status  This shows the status of the warrant being issued.
 Status Date  This shows the date of the court proceeding regarding the warrant.
 Judge  This shows the name of the judge who issued the warrant.
 Warrant #  This shows the identifying number from the Orange County Sheriff.
 Issuing Court  This shows the Justice Center where the warrant was issued.
 Reason  This shows the reason for the warrant.
 Release Condition  This shows any conditions placed upon the defendant for release.
 Amount  This shows the stated bail amount if the defendant desires to post bail.

The Sentencing tab allows you to view all information regarding the sentence of a defendant such as sentence, correctional institutions, and probation information.

Sentences

The Sentences section displays information on all sentences for all violations of the defendant.

 Field  Description
 Seq  This shows the sentence sequence number of the sentence imposed.
 Count  This shows the violation count associated with the sentence.
 Sentence Date  This shows the date of the sentence.
 Sentence  This shows a description of the sentence.
 Disposition  This shows the status of the sentence.
 Disposition Date  This shows the date associated with the sentence disposition.

State Institutions

 Field  Description
 Agency  This represents the State Institution where the defendant has been ordered to serve their State Prison sentence.
 Remand  This indicates whether the defendant has been ordered to serve their sentence forthwith or if they have been given a stay to serve their sentence.
 Count  This is the count number that is associated to the State Prison sentence.
 S/A  This represents special allegation number associated to the count.
 Prior  This represents the Prior number that is associated with the State Prison sentence.
 Section-Statute  This represents the violation section and statute of the violation.
 OL  This represents the offense level of the violation.
 Term Level  This represents whether manner in which the defendant was sentenced (low, mid, upper term).
 Term Imposed  The unit of State Prison time imposed as the sentence.
 Stay  Indicates the authority section cited for the stay of sentence.
 Parole  Indicates whether this sentence is parole eligible.
 Conc/Cons  Indicates whether the sentence was ordered consecutive or concurrent to another sentence.
 Case  Indicates the case number that the sentence was imposed consecutive or concurrent with.
 Count  Indicates the count number that the sentence was imposed consecutive or concurrent with.

Jail

 Field  Description
 Credit Type  Indicates the type of custody credit assessed.
 Credit  Indicates the unit of custody credit assessed.

Probation

The Probation section displays the details regarding the defendant's probation.

 Field  Description
 Probation Type  This shows the type of probation ordered.
 Term  This shows the term of probation.
 End Date  This shows the date the probation ends.
 Status  This shows the status and status history of the probation.
 Conditions  This shows the conditions of the probation.

The Register of Actions tab displays the docket report for the case. This tab can be filtered by date and/or by docket code.

Register of Actions

 Field  Description
 Date Action  This shows the date of the action.
 Seq Nbr  This shows the docket code sequence number entered on a specific date of action.
 Docket Code  This shows the specific docket entry for this case.
 Text  This shows the text description of the docket entry.

The Other Cases Report tab displays all cases associated to the present case and allows the user to print this report as well.

Other Cases Report

 Field  Description
 Defendant Name  Last name, First Middle name of the defendant.
 DOB  Date of Birth of the defendant.
 DLN  Drivers License associated with the defendant and case.
 Case  Public case number associated to the same defendant.
 Off Lvl  Indicates the offense level for the associated case.
 Juv. Ind.  Indicates whether the defendant is a juvenile or adult (J/A).
 Case Status  Indicates the current status of the associated case.
 Date Filed  Indicates the original filing date for the associated case.
 Violation  Indicates the first violation alleged on the associated case.
 File Location  Indicates the current file location of the physical file.
 Collaborative Court  Indicates the type of Collaborative Court program the defendant is assigned on the associated case.
 Court Room  Indicates the Courtroom of the next Collaborative Court Hearing.
 Co-Def  Indicates whether there is a co-defendant associated to the case.
How do I print case information?
To print case information, simply click on the printer icon
screen then select which attributes to print.
located on the upper right hand side of the case information
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